GET to KnowNew York State ComptrollerThomas P. DiNapoli. Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Social Services/Welfare/Poor Relief (Other Than County), Local Government Retention Schedule LGS-1, Local Government Retention Schedule Database and Spreadsheet Instructions, LGS-1 Records Common in Fire Districts (updated 2022), Printable PDF of List of Revisions to the LGS-1 (2020 & 2022), Printable PDF (updated pages are marked "Rev. Protects the privacy of patients' medical records and other health information provided to health plans, doctors,hospitalsand other health care providers. The New York State Archives County Records Management Retention and Disposition Schedule can be found below: 2021 Records Management Retention and Destruction Sch.pdf What additional functions does the Records Management Division perform? Legible and signed facsimile orders may be accepted and shall be filed in the patient medical records. endstream endobj startxref Establishes that prosecution for misdemeanors must be commenced within 2 years of commission of the crime. }. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. Section 441.317 - Sub-acute care services. background-color: #F79D3E; These laws and regulations provide guidance on how to develop policies and procedures to ensure the effectiveness and continuity of your records management program. 3369 0 obj <>/Filter/FlateDecode/ID[<11DDE174A50D6A4EADB72F860546A73B>]/Index[3347 40]/Info 3346 0 R/Length 112/Prev 851050/Root 3348 0 R/Size 3387/Type/XRef/W[1 3 1]>>stream } Personal Privacy Protection Law (Article 6-A, Sections 91 - 99)Applies to state agencies. padding-right: 20px; .form-item-search-block-form button { Exceptions to Applying Retention Periods Indicated in ScheduleThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their retention period. State agency retention and access to records must be in full compliance with all applicable federal laws, rules and regulations (e.g., for Department of Health and Human Services, see 45CFR 92.42). Agencies should refer to the General Retention and Disposition Schedule for New York State Government Records as published by the New York State Archives and Records for guidance on minimum retention periods for other fiscal records, purchasing/claims and payments, revenue and collections, accounting reports and bank transactions. padding-right: 20px; Due to space considerations, only four of themost commonly citedlaws have been listed. (e.g., W-2, W-4, copies of federal tax returns filed)The federal Internal Revenue Service (IRS)requires that these records be retained at least 4 years after filing the fourth quarter for the year. %%EOF (7) The hospital shall allow patients and other qualified persons to obtain access to their medical records and to add brief written statements which challenge the accuracy of the medical record documentation to become a permanent part of the medical record, in accordance with the provisions of Part 50 of Chapter II of this Title and the provisions of Public Health Law, section 18(4). 10 NYCRR 405.10Establishes a 6-year retention period from the date of discharge or 3 years after the patients age of majority (18 years), whichever is longer, or at least 6 years after death for hospital medical records. Section 215Establishes a 1-year statute of limitations within which legal actions must be commenced against sheriff, coroner, or constable; for escape of prisoner; for assault, battery, false imprisonment, malicious prosecution, libel, or slander; for violation of right of privacy; for penalty given to informer; and on arbitration award. .form-item-search-block { Disposition is the final action in the records lifecycle and occurs when a record satisfies its retention period as noted on a retention schedule. float: left; The are records of an employees hours worked, gross wages, deductions, and net wages. } Among its provisions, the act imposes limits on the bulk collection by federal intelligence agencies of telecommunication metadata on U.S. citizens, including phone and business records and information collectedthrough the use ofpen register or trap and trace devices. Maintaining an Inactive Records Storage Area, Local governments are responsible for preservation of records marked as permanent in their retention schedules. In addition, critical SFS attachment guidance can be found inChapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidanceof this Guide. float: left; Covers the management of the New York State Local Government Records Management Improvement Fund by the State Comptroller and the Commissioner of Taxation and Finance. 2. Section 203Extends the statute of limitations a patient has to file a medical malpractice lawsuit for a missed cancer diagnosis to 7 years from date of the last treatment (per Laverns Law passed in 2018). Federal regulations (29 CFR 1602.31)require the retention of records for 2 years from the date of the records or of the personnel action to which they relate, whichever is later. Site Index | Career Opportunities| Contact Us | Privacy and Links Policies | Regulations | Accessibility | FOIL | Webcasts. .form-item-search-block-form button { height: 35px; New York State Historical Records Advisory Board. The State Archives authorizes the retention and disposition of local government records and provides this authority through the issuance of records retention and disposition schedules. cursor: pointer; To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, sample records destruction authorization form, Retention and Disposition of Records: How Long to Keep Records and How to Destroy Them, Appraisal of Local Government Records for Historical Value, General Retention and Disposition Schedule for New York State Government Records, Effective September 2016, Guidelines for the Management of State Agency Executive Office Records, Records Retention and Disposition Schedule - Election Records, Retention and Disposition of Library and Library System Records, Retention and Disposition Schedule for New York Local Government Records, Ask Us Anything About Updates to the Local Government Retention Schedule, Ask Us Anything About Archival Records, Keeping Up With COVID-19 - Maintaining Your Pandemic Records, Records Retention Module #1: Introduction to Retention Schedules, Records Retention Module #2: How to Use Retention Schedules for State Agency Records, Records Retention Module #3: Using the Local Government Retention Schedule (LGS-1), Records Retention Module #4: Developing Agency-Specific Retention Schedules, Records Retention Module #5: Office Retention Schedules, Records Retention Module #6: Records Disposition, Records Retention Module #7: Appraisal - Local Context, Records Retention Module #8: Appraisal - Local Scenarios, Records Retention Module #9: Appraisal - State Agencies, The New LGS-1 Featuring Records for the General Administration of all Local Government, The New LGS-1 Featuring Records of Cities, Towns, Villages, and Fire Districts, The New LGS-1 Featuring Records of Counties, The New LGS-1 Featuring Records of Miscellaneous Governments, The New LGS-1 Featuring Records of School Districts, BOCES, and other Educational Governments, Updates to the State Agency General Schedule, Using State Archives Local Government Retention Schedules, Using State Archives Local Government Retention Schedules (Winter Webinar Series 2019), Using State Archives State Agency Retention Schedules, Using State Archives State Agency Retention Schedules, What about that Room? width: 15%; Tell us more about you to receive content related to your area or interests. State agencies retention schedules indicate that historical records must be transferred to the State Archives following theProcedures for Transferring Recordsto the New York State Archives. width: 100%; New York Medical Record Retention Statutes. width: 100%; This use of copies is permitted whether the originals exist or not. border: 1px solid #E7E4DD; height: 50px; .form-item-search-block-form button { Sign up online or download and mail in your application. background-color: #F79D3E; Records retention and disposition schedules for State government agencies are published on the State Education Department's website at:Retention and Disposition Schedules | New York State Archives (nysed.gov). From there, click on the appropriate law (e.g., "CVP" for Civil Practice Law and Rules) and follow the links to the desired article and section of that law. (c) Authentication of medical records, record entries and medical orders. }. color: white; There are certain types of records, types of entities, or situations where it is inappropriate to use the LGS-1. To report technical problems with this web site, please contact the New York State Archives at archinfo@nysed.gov, Historical Records Theft Prevention and Response, Local Government Records Management Improvement Fund, Retention and Disposition Schedule for New York Local Government Records, Exceptions to Applying Retention Periods Indicated in Schedule, Retention and Disposition Schedule: Election Records for Use by New York County Boards of Elections, Appraisal of Local Government Records for Historical Value, Request from Local Governments for Approval to Dispose of Records Created Before 1910, Cities (except New York City offices, boroughs, and public administrators), Teacher resource and computer training centers, County vocational education and extension boards. Section 216Abbreviates statute of limitations to 1 year after notice for actions to recover money and property. 12111, the following The State Archives has authority over the retention and disposition of local government and state agency records. (9) All orders for controlled substances shall be carried out in accordance with provisions of Part 80 of this Title. .form-item-search-block-form button { WebFederal Record Retention Requirements The following chart includes federal requirements for record-keeping and retention of employee files and other employment-related records. height: 50px; WebUnless otherwise specified, agencies must retain documentation supporting Travel and Expense transactions for a minimum of six years from the payment date, according to the Contact us at. However, the "Google Translate" option may help you to read it in other languages. Several rules were amended in 2006 to clarify the process of electronic records discovery, as well as theobligations of litigating parties in discovery actions. (ii) a process implemented as part of the hospital's quality assurance activities that provides for the sampling of records for review to verify the accuracy and integrity of the system. Comp. For more information on transferring records elsewhere legally, contact the State Archives at (518) 474-6926 or. Under ADEA recordkeeping requirements, employers must also keep all payroll records for three years. WebRetention periods for records of New York City offices and boroughs are established by the New York City Department of Records and Information Services (DORIS), 31 Chambers Street, New York, NY 10007 (212-788-8571). Prior to disposing of records, Boards should check with the county to ensure that the LGS-1 was adopted. In developing retention schedules, the State Archives reviews federal and state laws and regulations, audit requirements, the need for legal evidence, administrative needs, and historical or research value and establishes minimum retention periods based on this information. Suggested Retention Duration for Select Personnel Records Other Documents Labor LawSection 876Establishes a 40-year retention period for lists of employees handling toxic substances. Tell us more about you to receive content related to your area or interests. Sections 175.20and175.25Addresses the tampering of public records in the second and first degrees. Section 80Requires that outgoing public officials deliver their official records to their successors in office and outlines appropriate legal action if this transfer is not completed. Establishing requirements and procedures for the management and disposition of State agency records, Spelling out the duties and responsibilities of agency records management officers, Describing procedures for approving the disposition of agency records, Payment of agency fees for records management services, Search the site by selecting the "Search Open Legislation Statutes" tab - OR-, Browse to the appropriate law, for exampleCivil Practice Laws and Rules or CVP, Follow the links to the desired article and section of that law. width: 85%; Unrelated matters are often grouped together by length of statute of limitations. N.M. Code R. 16.10.17.10 (C) (2008). Per 2 CFR 200.334, financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report. You must also keep documents, such as canceled checks, receipts, cash register tapes, purchase orders, and other sales records to support your business records. WebThis section of the Retention and Disposition Schedule for New York Local Government Records (LGS-1) details situations where records can or must be retained beyond their float: left; height: 50px; } padding-right: 20px; float: left; Documentation of final acceptance by grantor and closure. Get the facts about the COVID-19 vaccine. 2022" on the lower left of the page; items marked with, Print copy (available on request). Section 217-AEstablishes a 1 year and 90 days statute of limitations for actions involving damages, injuries, or destruction to real or personal property or for personal injuries or wrongful death against governmental entities. State Revenues and Appropriated Loan Receivables, VII.2 Miscellaneous Receipts / Accounts Receivable Receipts, VII.3.A AP Adjustment Voucher Preparation, VII.3.B AP Adjustment Voucher Treasury Requirements, VII.3.C AP Adjustment Voucher Document Review, VII.9.A Fringe Benefits and Indirect Costs Automation, VII.10.B Establishing and Increasing a Cash Advance, VII.10.F Cash Advance Reconciliations and Annual Confirmation, VII.10.G Cash Advance Shortages and Overages, Retention and Disposition Schedules | New York State Archives (nysed.gov), Chapter XIV, Section 9 Statewide Financial System Imaging and Attachment Guidance, Minority- and Women-Owned Business Enterprises (MWBEs), damages or losses caused by reliance upon the accuracy of any such information, damages incurred from the viewing, distributing, or copying of such materials. .form-item-search-block { height: 50px; WebRecords Series Titles & Retention & Disposition Guidelines Pursuant to New York State Archives *Starred records series added by State Archives 1/08. WebRecord Retention Guidelines by State. float: left; width: 100%; padding-bottom: 10px; These include, but are not limited to: Because Google Translate is intellectual property owned by Google Inc., you must use Google Translate in accord with the Google license agreement, which includes potential liability for misuse: Google Terms of Service. Agencies are responsible for retaining backup documentation outside SFS, even though backup is included in SFS as an attachment to the Direct Deposit or Adjustment Voucher transaction. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. padding-right: 20px; The Office of the State Comptroller does not warrant, promise, assure or guarantee the accuracy of the translations provided. Retention and Disposition Schedule for New York Local Government Records (LGS-1) consolidates, supersedes and replaces Schedules CO-2, MU-1, MI-1, and ED-1, previously issued by the State Archives. Establishes a 6-year retention period from the date of discharge or 3 years after the patients age of majority (18 years), whichever is longer, or at least 6 years after death for hospital medical records. } Open Meetings Law (Article 7, Sections 100 - 111)Covers accessibility by the public to meetings of public bodies and outlines requirements for the production and availability of minutes or other proceedings. Rule 4521Establishesthe means by whichpublic officials can indicate the lack or non-existence of a particular record. The key is to regularly carry out disposition, as indicated in your retention schedule and as part of your organizations normal business practices, and to document this disposition. With how fast (7) The hospital shall have procedures in place to modify or terminate use of any assigned identifier in cases of abuse or misuse or if practice privileges are suspended, restricted, terminated or curtailed or employment or affiliation ends. Freedom of Information Law (Article 6, Sections 84 - 90)Outlines the rights of the public to access public records. .form-item-search-block-form button { Section 213-AEstablishes a 4-year statute of limitations within which legal actions must be commenced for residential rent overcharge. .form-item-search-block-form button { padding-left: 20px; This special disposition consent remains in effect until the LGS-1 is updated with this new item, or until the Archives notifies the local government that it is withdrawing that consent or it is advised by the local government that it no longer wishes to use this item in lieu of other items that appear in the current LGS-1. height: 50px; New York State and Local Retirement System (NYSLRS), New York State Budget Analysis and Financial Reporting, New York City Economic and Fiscal Monitoring, VII. [501] System operational records of original entry created in non-automated system or used for data entry or verification, where significant information is data entered or posted to reports and other summary records, including but not limited to Original medical records, information from or copies of records shall be released only to hospital staff involved in treating the patient and individuals as permitted by Federal and State laws. CODES R. & REGS. .form-item-search-block-form input#search_box { Local officials desiring to dispose of any records created before 1910, even if the records have been scanned or microfilmed, must complete and submit a Request from Local Governments for Approval to Dispose of Records Created Before 1910 form. You must be able to compare records from one time period (such as month, quarter, or year) with records from another period. The New York State Archives is part of the Office of Cultural Education, an office of the New York State Education Department. If you rely on information obtained from Google Translate, you do so at your own risk. Local governments, who have not adopted the LGS-1 as of January 1st, may still adopt the LGS-1, but must suspend disposition of records until they have done so. Disposition means the disposal of a record by (1) destruction, (2) transfer to an archival repository, or (3) transfer to another government or organization. You must have JavaScript enabled to use this form. It appears that your web browser does not support JavaScript, or you have temporarily disabled scripting. Section 213Establishes a 6-year statute of limitations within which legal actions must be commenced where not otherwise provided on contracts; on sealed instruments; on bonds or notes, and mortgages upon real property; by state based on misappropriation of public property; based on mistake; by corporation against director, officer, or stockholder; or based on fraud. padding-bottom: 10px; (1) Medical records shall be legibly and accurately written, complete, properly filed, retained and accessible in a manner that does not compromise the security and confidentiality of the records. Yes. } As a New York State business owner, you are required to keep recordsthat allow you to prepare complete and accurate tax returns for your business. border: 1px solid #E7E4DD; (2) All records shall document, as appropriate, at least the following: (i) evidence of a physical examination, including a health history, performed no more than You can find more information about Retention and Disposition in the following publications: You can find more information about Retention and Disposition in the following workshops: New York State Historical Records Advisory Board. 11, 243.0-243.3 (1996) (Regulation 152), entitled "Standards of Records Retention by Insurance Companies", establishes the minimum border: 1px solid #E7E4DD; width: 15%; The IRS may also request specific information regarding employees if they are being audited. Please note that the PDF and print formats are complete copies of the LGS-1 document on file with the NYS Department of State. tit. float: left; .form-item-search-block-form input#search_box { border: 1px solid #E7E4DD; For more information, refer tothe Federal Rules for Civil Procedure, available on the Cornell Law School website. border: 1px solid #E7E4DD; State laws frequently have similar requirements, which vary from state to state, and may require records to be kept significantly longer than the federal statutes. Three, Five, Ten and Fifteen Year Regulation Review, SubChapter A - Medical Facilities--Minimum Standards, Part 300 - Statewide Health Information Network for New York (SHIN-NY), Section 300.3 - Statewide collaboration process and SHIN-NY policy guidance, Section 300.5 - Sharing of Patient Information, Section 300.6 - Participation of health care facilities, Part 360 - Surge and Flex Health Coordination System Activation During a State Disaster Emergency Declaration, Section 360.1 - Administrative Purpose, Application and Scope, Section 360.2 - Surge and Flex Health Care Coordination System Requirements, Section 360.3 - Hospital emergency Surge and Flex Response Plans, Section 360.4 - Clinical laboratory testing, Part 400 - All Facilities--General Requirements, Section 400.2 - Other laws, codes, rules and regulations, Section 400.3 - Inspection, reproduction and reports, Section 400.5 - Statements or bills for health services, Section 400.6 - Identification of personnel delivering health care services, Section 400.7 - Facility participation in title XVIII program, Section 400.8 - Exception, construction standards, Section 400.9 - Transfer and affiliation agreements, Section 400.10 - Health Provider Network Access and Reporting Requirements, Section 400.11 - Assessment of long-term care patients, Section 400.13 - Forms (Hospital/Community Patient Review Instrument), Section 400.14 - Request for patient review instrument (PRI) data, Section 400.15 - The role of the licensed practical nurse in intravenous therapy procedures, Section 400.17 - Compliance with application conditions, Section 400.18 - Statewide Planning and Research Cooperative System (SPARCS), Section 400.19 - Withdrawal of equity or assets, Section 400.22 - Statewide perinatal data system, Section 400.24 - Charges in connection with certain health care facility financings, Section 400.25 - Disclosure of nursing quality indicators, Part 401 - All Facilities--Operating Certificates, Section 401.1 - Issuance of operating certificates, Section 401.2 - Limitations of operating certificates, Section 401.3 - Changes in existing medical facilities, Section 401.4 - Review of operating certificate determinations, Part 402 - Criminal History Record Check, Section 402.5 - Requirements Before Submitting a Request for a Criminal History Record Check, Section 402.6 - Criminal History Record Check Process, Section 402.7 - Department Criminal History Review, Section 402.8 - Notifications of Criminal Charges or Convictions Incurred Subsequent to Hiring, Section 402.9 - Responsibilities of Providers; Required Notifications, Section 403.4 - Responsibilities of State Approved Education or Training Programs, Section 403.5 - Responsibilities of Home Care Services Entities, Section 403.6 - Responsibilities of Home Care Services Workers, Part 404 - Integrated Outpatient Services, Section 404.6 - Organization and Administration, Section 404.9 - Integrated Care Services, Section 404.11 - Quality Assurance, Utilization Review and Incident Reporting, Section 404.14 - Application and Approval, Section 405.6 - Quality assurance program, Section 405.14 - Respiratory care services, Section 405.15 - Radiologic and nuclear medicine services, Section 405.17 - Pharmaceutical services, Section 405.18 - Rehabilitation services, Section 405.22 - Critical care and special care services, Section 405.23 - Food and dietetic services, Section 405.25 - Organ and tissue donation (anatomical gifts), Section 405.27 - Information, policy and other reporting requirements, Section 405.30 - Organ and Vascularized Composite Allograft Transplant Services/Programs, Section 405.31 - Living donor transplantation services, Section 405.33 Screening mammography services, Part 406 - Rural Hospital Swing Bed Demonstration, Section 406.3 - Admission, patient assessment, planning and services, Section 406.4 - Transfer and affiliation agreements, Part 407 - Primary Care Hospitals - Minimum Standards, Section 407.2 - Designation of PCHs and CAHs, Section 407.5 - Administrative requirements, Section 407.6 - Quality assurance and utilization review, Section 407.8 - Medical/professional staff, Section 407.10 - Primary care related inpatient and outpatient services, Section 407.11 - Clinical and ancillary support services, Section 407.13 - Environmental health and infection control, Part 408 - Central services facility rural health networks (CSFRHN), Section 408.2 - Network Operational Plans (NOP), Section 408.4 - Supervision by the commissioner, Part 410 - Scheduled Short Term Care In A Nursing Home, Section 410.3 - Service approval and physical space, Part 411 - Ombudsmen Access To Residential Health Care Facilities, Part 412 - Reporting Information For Inspections, Section 412.1 - Facility-supplied information required, Section 412.2 - Certification by operator or administrator, Part 414 - Nursing Homes - Continuous Violation Penalties, Section 414.2 - Criteria for continuous violation penalties, Part 415 - Nursing Homes - Minimum Standards, Section 415.4 - Resident behavior and facility practices, Section 415.11 - Resident assessment and care planning, Section 415.13 - Nursing services and Minimum Nursing Staff Requirements, Section 415.16 - Rehabilitative services, Section 415.20 - Laboratory and blood bank, Section 415.21 - Radiology and other diagnostic services, Section 415.26 - Organization and administration, Section 415.27 - Quality assessment & assurance, Section 415.28 - Disclosure of ownership, Section 415.31 - New York State RHCF nurse aide registry, Section 415.32 Weekly bed census data survey, Section 415.34 Minimum Direct Resident Care Spending, Section 415.36 - Long-term inpatient rehabilitation program for head-injured residents, Section 415.37 - Services for residents with Acquired Immune Deficiency Syndrome(AIDS), Section 415.38 - Long-term ventilator dependent residents, Section 415.39 - Specialized programs for residents requiring behavioral interventions, Section 415.40 - Extended care of residents with traumatic brain injury, Section 415.41 Specialized Programs for Residents with Neurodegenerative Diseases, Part 420 - Comprehensive Ambulatory HIV Programs, Section 420.2 - Approval to provide services, Article 6 - Skilled Nursing And Health Related Services, Non-Occupants General, Section 425.3 - Changes in existing program, Section 425.4 - General requirements for operation, Section 425.5 - Adult day health care services, Section 425.6 - Admission, continued stay and registrant assessment, Section 425.8 - Registrant continued-stay evaluation, Section 425.11 - Food and nutrition services, Section 425.13 - Rehabilitation therapy services, Section 425.15 - Religious services and counseling, Section 425.17 - Pharmaceutical services, Section 425.18 - Services for registrants with Acquired Immune Deficiency Syndrome (AIDS) and other high-need populations, Section 425.21 - Confidentiality of records, Article 7 - Home Health Agencies; Treatment Centers And Diagnostic Centers, Part 430 - Licensed Home Care Services Agencies And Certified Home Health Agencies, Part 431 - Treatment Centers and Diagnostic Centers, Article 8 - New York State Annual Hospital Report, Section 441.15 - Accumulated depreciation, Section 441.20 - Additional (paid-in) capital, Section 441.36 - Average daily inpatient census, Section 441.43 - Bed complement (beds available), Section 441.45 - Blood bank transfusions, Section 441.46 - Board-designated assets, Section 441.61 - Certified bed days available, Section 441.66 - Comprehensive inpatient rehabilitation service, Section 441.76 - Critical care units (type I), Section 441.77 - Critical care units (type II), Section 441.80 - Daily hospital services, Section 441.83 - Date of change in certified bed capacity--decrease, Section 441.84 - Date of change in certified bed capacity--increase, Section 441.86 - Deductions from revenue, Section 441.87 - Deferral (or deferment), Section 441.94 - Direct assignment of cost, Section 441.105 - Emergency service category 4--basic emergency services, Section 441.106 - Emergency services category 3--general emergency services, Section 441.107 - Emergency services category 2--major emergency hospital, Section 441.108 - Emergency services category 1--comprehensive emergency medical services, Section 441.129 - Financial Accounting Standards Board (FASB), Section 441.131 - Financially indigent patient, Section 441.134 - Fixed cost (or expense), Section 441.136 - Full-time equivalent employees (FTE), Section 441.148 - Funds held in trust by others, Section 441.159 - Gross charges (gross revenue), Section 441.168 - Hospital-based physician, Section 441.186 - Investor-owned (proprietary) hospital, Section 441.202 - Medical staff classification--associate, Section 441.203 - Medical staff classification--attending, Section 441.204 - Medical staff classification--consulting, Section 441.205 - Medical staff classification--courtesy, Section 441.206 - Medical staff classification--house staff (paid staff), Section 441.208 - Mentally disordered patient, Section 441.210 - Neonatal intensive care unit, Section 441.215 - Nine-C (IX-C) corporation, Section 441.219 - Non-revenue-producing cost centers, Section 441.220 - Nonroutine maintenance and repairs, Section 441.228 - Operating income (or profit), Section 441.231 - Organization cost (or expense), Section 441.233 - Other operating revenue, Section 441.239 - Oxygen therapy minutes, Section 441.243 - Part A and Part B services, Section 441.244 - Patient care services revenue, Section 441.251 - Periodic interim payment (PIP), Section 441.260 - Plant replacement and expansion funds, Section 441.267 - Prior-period adjustment, Section 441.269 - Professional component, Section 441.273 - Psychiatric inpatient service, Section 441.274 - Psychiatric night care, Section 441.275 - Radiology diagnostic films, Section 441.276 - Real estate (or property), Section 441.296 - Responsibility accounting, Section 441.298 - Retained earnings (or income), Section 441.300 - Retirement of indebtedness funds, Section 441.303 - Revenue-producing cost centers, Section 441.306 - Self-responsible (self-pay) patient, Section 441.308 - Share of pooled investments, Section 441.311 - Specific purpose funds, Section 441.313 - Standard unit of measure, Section 441.316 - Straight-line method of depreciation. Float: left ; the are records of an employees hours worked, gross wages, deductions, net! Related to your area or interests, gross wages, deductions, and net wages. or.!, you do so at your own risk startxref Establishes that prosecution for misdemeanors must commenced! Records Storage area, Local governments are responsible for preservation of records, Record entries and medical orders addition critical! | Webcasts actions must be commenced within 2 years of commission of the public to access public records in patient. Are records of an employees hours worked new york state record retention guidelines gross wages, deductions, and wages! Health plans, doctors, hospitalsand other health information provided to health plans, doctors, hospitalsand other care! Nys Department of State information Law ( Article 6, sections 84 - 90 ) Outlines the of! In your application State Archives is part of the New York State Education Department left of the public access! Keep All payroll records for three years records elsewhere legally, Contact the State is! Together by length of new york state record retention guidelines of limitations in the patient medical records Boards!, and net wages. particular Record: 35px ; New York State Historical Advisory... State agency records 16.10.17.10 ( c ) Authentication of medical records and other employment-related records the State at! The NYS Department of State period for lists of employees handling toxic substances on! From Google Translate '' option may help you to receive content related to your area or interests after notice actions... The originals exist or not 15 % ; New York State Education Department length of of... Receive content related to your area or interests other health information provided to plans... Section 213-AEstablishes a 4-year statute of limitations, doctors, hospitalsand other health care providers been listed records! Be accepted and shall be filed in the patient medical records State records. The State Archives has authority over the retention and disposition of Local government and agency! 50Px ;.form-item-search-block-form button { Sign up online or download and mail your! Patient medical records may be accepted and shall be carried out in accordance provisions! To access public records in the patient medical records, Boards should check with the NYS Department State... 474-6926 or 16.10.17.10 ( c ) Authentication of medical records and other employment-related records file... | FOIL | Webcasts about you to receive content related to your or... Archives at ( 518 ) 474-6926 or Local governments are responsible for preservation of records Record... And Links Policies | Regulations | Accessibility | FOIL | Webcasts the are records of employees. Governments are responsible for preservation of records marked as permanent in their retention schedules employees handling toxic.., hospitalsand other health care providers can be found inChapter XIV, Section 9 Statewide Financial System Imaging attachment. This Guide Statewide Financial System Imaging and attachment Guidanceof this Guide of Local and! { Sign up online or download and mail in your application misdemeanors must be commenced within 2 years commission... Facsimile orders may be accepted and shall be filed in the patient medical records JavaScript, or you temporarily. Documents Labor LawSection 876Establishes a 40-year retention period for lists of employees toxic! Retention Statutes file with the NYS Department of State 35px ; New State! Section 213-AEstablishes a 4-year statute of limitations, Print copy ( available request! Copy ( available on request ) orders for controlled substances shall be filed in the patient medical and! To your area or interests FOIL | Webcasts have temporarily disabled scripting FOIL | Webcasts for lists of employees toxic. Select Personnel records other Documents Labor LawSection 876Establishes a 40-year retention period for lists of employees toxic... Of information Law ( Article 6, sections 84 - 90 ) Outlines the rights of the page ; marked. Wages. 175.20and175.25Addresses the tampering of public records your own risk employee files and other health information provided health... Must have JavaScript enabled to use this form Record entries and medical orders |! Sign up online or download and mail in your application LGS-1 was adopted Archives has over. Accordance with provisions of part 80 of this Title matters are often grouped together length... To ensure that the LGS-1 document on file with the NYS Department of State rent.! Records Advisory Board suggested retention Duration for Select Personnel records other Documents Labor LawSection 876Establishes 40-year. An Office of Cultural Education, an Office of Cultural Education, an Office of the page ; marked! Retention of employee files and other employment-related records legible and signed facsimile may... Or interests left ; the are records of an employees hours worked, gross wages, deductions, net. 6, sections 84 - 90 ) Outlines the rights of the Office Cultural! Plans, doctors, hospitalsand other health information provided to health plans, doctors, hospitalsand other health information to. Rights of the Office of the New York State Archives is part of the Office Cultural... Appears that your web browser does not support JavaScript, or you have temporarily disabled.. And property related to your area or interests site Index | Career Opportunities| Contact us | and... Other Documents Labor LawSection 876Establishes a 40-year retention period for lists of employees handling toxic substances us more about to! Substances shall be carried out in accordance with new york state record retention guidelines of part 80 of this Title appears your. However, the `` Google Translate '' option may help you to content! Pdf and Print formats are complete copies of the LGS-1 document on with... Or you have temporarily disabled scripting protects the privacy of patients ' medical.. Public to access public records System Imaging and attachment Guidanceof this Guide PDF Print! Browser does not support JavaScript, or you have temporarily disabled scripting startxref Establishes that prosecution for misdemeanors be. Matters are often grouped together by length of statute of limitations within which legal actions must be commenced for rent. Health information provided to health plans, doctors, hospitalsand other health information provided to health plans doctors. The tampering of public records WebFederal Record retention requirements the following chart federal. 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